Front Office Administrator Construction Management Associates Why this role matters The Receptionist/Administr

Front Office Administrator Construction Management Associates Why this role matters The Receptionist/Administrative Assistant, role is the hub of operational support, balancing front-office professionalism with behind-the-scenes administration, and supporting the CEO in day-to-day operations. From answering calls and welcoming visitors to coordinating invoices and maintaining filing systems, this role ensures that the office runs smoothly, deadlines are met, and leadership is free to focus on strategic priorities. What you'll do You'll oversee reception, administration, financial coordination, and secretarial support, serving as the central point that keeps daily operations running smoothly. You'll also design and refine systems, including Standard Operating Procedures (SOPs), digital and physical filing structures, and workflow checklists. You'll streamline processes, improve record-keeping, and ensure information is accurate, accessible, and secure. Front desk and office administration General office management and visitor reception. Answer and route telephone calls; manage company contact lists. Maintain filing systems (physical and digital) including reference numbers, business cards, and archiving. Manage travel and accommodation bookings. Oversee office consumables, stationery, and supplies. Liaise with IT support for account creation, access, and closure of departing employees. Maintain office insurance and registrations (e.g., vehicles, buildings, equipment). Financial coordination Support invoicing, receipts, and payment processing. Prepare purchase orders, follow up on overdue payments, and reconcile creditor statements. Manage petty cash transactions. Track rent collection, municipality taxes, electricity, and water expenditures. Maintain financial logs and submit reports. Secretarial support to CEO Proofread and format letters and contracts. Assist with visa applications and client correspondence. Maintain calendars, set appointments, and support executive travel. Ensure official documents and licenses are up-to-date. To apply please email your CV to [email protected] with the subject "Front Office Administrator" and a few paragraphs on what makes you ideal for this role.